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What Should You Look for in an Asset Management System?
January 5, 2018

What Should You Look for in an Asset Management System?

In order to maintain the lifecycle of the assets of your company, you need a potential asset management system (EAM).

Here you can raise the questions on choosing the right EAM -

  • What kind of service my EAM should be providing?
  • How much benefit will I get from this system?
  • Is it user-friendly?
  • How will this system address my needs?

EAM is a type of asset management program that can help an organization make better decisions with the help of previous data. As we all know, data is helpful in making strategic business decisions.

Data is helpful in eliminating the assumption approach and making a decision based on numbers and statistics. The asset management program is also helpful in enhancing asset lifespan. All you need is the right asset management system.

How to Search for Right Asset Management System?

Here are some tips to end your search for the right asset tracking management software. You can make a choice according to its compatibility with the following points.

Tips for Searching for Right Asset Management System

1. The Supremacy of Asset Management Software

The digital asset management system has all-around excellence over paper or spreadsheet register. Earlier, all kinds of information management were done in the paper-based register. The data would be manually entered in the register.

Also Read: What Are the Requirements of the Asset Management System?

This system is vulnerable to lost or damaged. In addition to this, maintaining a huge volume of information is a stressful job. The person has to go through the whole area of history to find the information on a specific asset.

Digital registration, on the other hand, has an easy method of adding or retrieving the asset information. The online asset management provider Asset Infinity allows you to record the assets information in the digital entry system. With this cloud service, you can customize your data in a way which would be pragmatic for you.

2. Ability to Locate the Assets

When you are adopting a particular EAM, you should find out if the system can provide you with the status of a specific asset or not. For example, the company has a pickup truck and you want to know who is currently using it, where, for what purpose, and in what condition the asset exists.

The EAM should be able to tell you the answer with accuracy. With Asset Infinity, you can tag your fixed assets and equipment to keep a trail of their track. This asset maintenance software will indicate to you their current location and in whose possession.

3. EAM should be User-friendly

The EAM should be a simple format of the Computerized Maintenance Management System (CMMS) that is easy to use. With CMMS of Asset Infinity, you can customize the assets information and categorize them in segregated fields.

This will make it easy to find which asset is being allocated to which place. With this asset tracking software, you can create and attach barcodes or QR codes to your assets. It allows you to retrieve the assets by using a code scanner.

4. EAM should be Mobile Friendly

Recording the data on excel spreadsheet may be little better than paper-based register but it is unwise to use the spreadsheet on mobile. You cannot instantly pick an asset and update its status. Every time you update a data, you need to dig into all the main-folders and disturb other files.

Recommend To Read: Questions You Must Ask While Looking for Best IT Helpdesk Software

Meanwhile, Asset Infinity app can be accessed from a laptop, mobile phone, or tablet device. You can update the record without having to crash other files. With this mobile asset tracking software, you can carry the assets information anywhere you go.

5. EAM Should provide Multiple Users

In paper-based register and excel spreadsheet, multiple users cannot lay hands to maintain the data in one file. There may be confusion over who has updated which information. This could cause chaos and mismatch of assets and their information.

Asset Infinity, on the other hand, allows you to create unlimited numbers of users on one platform. With its user management system, you can also add several levels of admin and employee.

6. Does your EAM have complaint and ticketing service?

Asset Infinity has a feature in which you can create a user group who work as a helpdesk for a different type of tickets. Users or admins can raise a new ticket based on location and user group. The priority master can be set from the application settings.

Any asset item can be requested while raising a ticket. The users in the user group or the assignee will be notified when the ticket is assigned to an assignee.

7. Is your EAM operative from single locations?

If your business has different work locations, you need an EAM that allows you to manage users who are in different locations. Asset Infinity is a volatile application in which you can manage specific users and their roles at a detailed level.

You can operate administrative works at multiple sites from a single location. As an example, you can allow users from the medical team to view all the information about health and medicine in the app.

Wrap Up

Asset Infinity is the leading asset management software and app provider. It enables you to track your assets using Barcode tagging, QR code tagging, RFID tags tracking, NFC tags tracking.

There are more features such as Auditing of your assets & Physical verification, Maintenance management, Utility Monitoring, and report on the equipment you can use from anywhere, at any time. Asset Infinity offers a free 14-day trial - no credit card required!

Also Read: How to Track Business Assets and Equipment Like a Professional?

Frequently Asked Questions (FAQs)

1. What Is an Asset Management Program?

An asset management program is a program that enables an organization to use assets to their full capacity. It plays a crucial role in enhancing and boosting asset performance by providing asset maintenance on time. performance is increased obviously it will help in increasing return on investment (ROI). It also helps in increasing asset life. From small size organizations to big size corporates everyone can benefit from asset management programs.

2. What Is Asset Management?

Asset management is the process of retrieving a maximum value from your asset. For this purpose, asset tracking is done, Asset performance is monitored. Asset maintenance is also an important part of asset management. If required asset performance is enhanced with calibration adjustment. Asset management process asset life is a crucial part, asset life is also always tracked and disposed of when its productive life is over.

3. What Are the Main Categories of an Asset?

An asset can be divided into several categories' current assets, fixed assets, operating assets, non-operating assets, tangible and intangible assets.

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