Numerous organizations look at digital asset management system as suitable only for big size enterprises. However, the fact remains that this system is an impressive business tool and boosts efficiency of organizations of any size!
An effective digital asset management system (DAM) can result in numerous positive outcomes for an enterprise. It streamlines work procedures, brings together significant organizational resources and improves the organization's productivity. One of the best advantages of digital asset management lies in its ability to expand worker efficiency and spares the organization precious time and money.
Let us see how digital asset management system boosts business as well as employee productivity.
According to the survey of Economic Times, it has been reported employees spend more than 25% of their time searching for information to do their jobs. Within a typical company, the average employee needs to navigate four or more applications to execute a single business process.
Accessing them requires managing multiple passwords and interfaces. All of this of course takes time and the focus away from people doing what they are meant to do.
Digital asset management can easily and quickly retrieve assets. It is more organized and structured. It can either be implemented for various documents- or file-types or for just one specific kind.
With this system, an organization can come up with a digital library that will make them more organized. Files can be searched for easily. Also, more importantly, data is centralized and administered from one location. These releases more time to deal with different things, perform more of other jobs. Thus, productivity increases.
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Digital Asset Management System Makes Perfect Collaboration
In an organization lacking a proper system, different departments make their own files and data. Issues arise when the different departments need to collaborate because they would first need to get familiar with the way of working in another department. Precious time is wasted, work gets delayed and productivity suffers.
Digital asset management software provides a steady method for everyone in the organization to collaborate. Retrieving, searching, tracking, accessing, and monitoring data is equally easy for everyone.
Digital Asset Management Software in Asset Tracking
Keeping integral asset information is very important especially when you are into the e-commerce industry. If the product information is missing or if data is stored only in a standalone system, it impacts the business.
With the digital asset management system in place, all assets information becomes centralized and instantly retrievable. If any product data is missing, it needs to be filled up only once.
Digital Asset Management System in Asset Analytics
There is a high probability of inquiries regarding the digital capital:
Who has been getting access to your assets? Where are they distributed? Who is transferring and uploading the assets? Is all information about assets being entered correctly? Which assets are under maintenance or in operation? How has a particular asset been utilized? An effective DAM software too can convey a wide range of custom reports to provide comprehensive information.
Digital Asset Management Software for Safety
Employees are the best resources in an organization. They are the ones who intervene in breakdown situations and put the equipment back in action.
The asset management system can provide analytics on personnel. It also empowers the organization by informing which technician is best suited and geographically located to attend to an incident or breakdown.
The system provides the geo-coordinates of the location of personnel. It can thus be used to assign the ticket to the most skilled technician available in the area.
Keeping such track of employees is also crucial for safety concerns especially when they are located in remote construction sites or in hazardous environments. The asset management software can also provide productivity analytics of employed personnel.
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Can the Digital Asset Management System Help in This Pandemic Situation?
In today's prevailing COVID-19 situation, most employees are working from their homes. However, working from home is never an easy task. It has often been observed that employees get distracted due to the various factors and the environment plays an important role.
As per an article of Wired, employees working from home are less efficient and deliver less productivity. There is also the opposite perspective which says that when employees are working from home, their productivity increases.
In a pandemic like COVID-19, a lot of organizations are empowering remote work. What can organizations do to streamline their work processes especially in this digitalization era?
Digital asset management system exists to help enterprises organize, manage, distribute and monitor assets from a centralized location. Anybody can access data from anywhere across the world, any time they want.
What's more, a well-developed digital asset management system can be integrated with other platforms to achieve more effectiveness. It can be integrated with project management tools, communication tools, workflow tools to make the full digital asset spectrum work smoothly.
The DAM system embeds an essential bit of programming to assist employees' proficiency whether they are working remotely or from an office.
Digital asset management spells the process by which organizations get business access, control, and report on the digital assets. It assists in internal communication as well as between providers, partners, and clients.
A mature digital asset management system handles media files, documents and their metadata and accurately conveys to the people what they are looking for. Furthermore, it tracks and measures the engagement it makes possible.
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Organizations that utilize Digital Asset Management software stand to gain proficiency, benefiting from their seamless processes. Moreover, the system improves daily operations, aids in compliance, and strengthens the grip on assets.
Taking time and effort to build up a reasonable, achievable, and predictive digital asset management strategy goes a long way to enhance the business. To boot, all users can access and manage data from anywhere, anytime.