Asset tagging services that leave you a register you can trust
Our team comes to your sites, tags every asset and checks it against your records in the Asset Infinity mobile app. You get a register that matches what is on the floor, and a report of everything that did not.
What our asset tagging services cover
Verification of your list
We check the assets on your floor against the records you already have and report what is missing, extra or different.
Floor to Book
With no usable asset list, we walk every location, tag every asset and build your register from what we find.
Book to Floor
Your existing fixed asset register, in any format, becomes the base. We pre-print tags from it, then tag and reconcile.
Tag first, describe on the spot
Tags printed with serial numbers only are stuck on, scanned and filled in where the asset stands, so nothing is sorted in advance.
A written procedure
Before tagging starts we agree with you where each kind of asset carries its tag, photograph a sample set and follow it everywhere.
Labels, metal or RFID
Polyester labels with a protective laminate, engraved metal tags for hot or rough equipment, or RFID tags for rooms full of assets.
What are asset tagging services?
Asset tagging services are on-site work in which a team fixes a label, metal plate or RFID tag to each physical asset an organization owns, records it in an asset register, and checks it against the existing records. The result is a register where every line points to a real, tagged asset you can scan.
Most teams buy asset tagging services because their records and their floor have drifted apart. The finance system lists assets nobody can find, the floor holds equipment nobody recorded, and an auditor, insurer or new owner wants proof. Tagging thousands of assets is a short, intense project that your own staff rarely have time for, so Asset Infinity’s own team, working with partners, does it for you and hands over a clean register in the product.
Three ways we tag and verify your assets
Which service fits depends on what records you have today. We agree it with you before anyone travels.
| Service | When it fits | What we do |
|---|---|---|
| Verification | You have a register and want to know if it is right | Check every asset on the floor against your records and report what is missing, extra or different |
| Floor to Book | There is no usable asset list, only financial data | Walk every location, tag every asset and build the register from the floor |
| Book to Floor | You have a fixed asset register in any format, even one that is only partly right | Take it as the base, pre-print tags from it, then tag, verify and reconcile the differences |
A faster way to tag: serial numbers first
Pre-printed tags for a Book to Floor job have to be sorted by category and location before anyone can stick them on. For many sites a simpler method is quicker. We print tags that carry only a serial number and a QR code. A verifier sticks one on, scans it, and enters the asset’s details on the spot in the mobile app. When a scan matches nothing in the register, Add this asset opens the new asset form with the scanned code already filled in as its number, so the tag and the record are tied together from the first second.
See it on your own assets, or price it in two minutes.
How asset tagging services work in Asset Infinity
Every job follows the same steps, whether it covers one office or a whole hotel. The work is done in the Asset Infinity mobile app, never on paper, so there are no sheets to type up afterwards.
- Count and estimate.We ask how many locations, assets and kinds of asset you have. If nobody knows the count, we estimate it. In a hotel, rooms times 25 gives the in-room assets, and roughly doubling that covers the rest of the property.
- Write the procedure.We study the premises and take one sample of each kind of room or unit (a standard room, a suite, a patient unit, an office). With you, we agree exactly where each kind of asset carries its tag, for example the bottom-right corner of a table. We photograph the tagged sample set, and the whole team follows it everywhere.
- Load what you have.For Book to Floor, your register is loaded through the Import Studio, which matches the columns, lets us fix or leave out problem rows, and imports nothing until the review is clean.
- Print the tags.Labels are designed in the label studio with what you want on them, then printed in bulk straight from the asset register.
- Tag and verify.Verifiers walk each location, tag each asset and record it in a verification round. Each line is recorded as here, somewhere else, damaged, not found or could not get to it, with a condition of Good, Fair, Poor or Unserviceable.
- Reconcile and report.The round closes with a printed report: the counts, a breakdown by site, and every exception with a remark and the name of whoever recorded it.
Scans are stored on the phone when there is no signal and sent on the next sync, so basements, mechanical rooms and back-of-house areas are tagged at the same pace as everywhere else. You can read how rounds, outcomes and reports work in the asset verification guide.
What goes on a tag, and which tag to use
What a tag says is your choice. It can carry only a serial number and a QR code, or add the asset’s name, location, your logo and anything else in the register. Scanning the QR code opens the asset’s full record: what it is, where it should be, who holds it and its open work. The label designer offers QR codes, Code 128, Code 39 and EAN-13 barcodes, and labels that also write an RFID tag as they print.
More detail
Tags, labels and RFID readers are bought from the Asset Infinity store. RFID handhelds from Zebra, TSL and Chainway pair with the Android app. See RFID asset tracking and asset tags for how each works day to day.
What can be verified, and what can be tagged
Not every line in a fixed asset register is something you can walk up to. We separate the register into three groups before tagging starts, so the report explains every line instead of listing them all as missing.
More detail
Reconciling the verified list with your financial data is done with our partner accounting firms, so the book value of what was not found, or found without a record, is settled with the people who keep your books. The result feeds straight into fixed asset management software.
Aided verification or self-verification
There are two ways to count. In aided verification, our team walks the round. In self-verification, your own staff do the count in the mobile app, or the people holding laptops and tools confirm what they have from an emailed link, with no account needed. Many customers buy aided verification for the first full tagging and then run self-verification counts themselves every year after, with asset inventory software that is already part of the register.
What should you look for when choosing asset tagging services?
Ask any provider of asset tagging services these questions before work starts.
| Capability | Why it matters | In Asset Infinity |
|---|---|---|
| A written tagging procedure | Tags in the same place on every asset are found and scanned in seconds | Sample rooms tagged, photographed and agreed with you first |
| Work recorded in software, not on paper | Paper sheets are retyped, and mistakes creep in | Every tag scanned and recorded in the mobile app, offline when needed |
| A choice of starting point | Some sites have a register and some have only financial data | Verification, Floor to Book and Book to Floor |
| Existing labels kept | Replacing working tags wastes time and money | Existing barcodes and QR codes recorded against each asset |
| The right tag for each asset | A label on a hot generator will not last | Laminated polyester, engraved metal and RFID tags |
| An exceptions report | Finance and auditors need to see what was missing or damaged | Printed report by site, with remarks and who recorded each line |
| Category settings | Depreciation and replacement planning need the right life for each class | Expected life set for each asset category |
| Financial reconciliation | The register has to agree with the books | Done with partner accounting firms |
Asset tagging services by industry
The method is the same everywhere. What changes is where the tags go and how the work is scheduled.
Hotels
A 200-room hotel with about 25 assets a room holds 5,000 assets in its rooms and about 5,000 more in restaurants, back-of-house areas and mechanical rooms, so 10,000 in all. At about 150 assets a day per verifier that is about 67 person-days, or about 33 days for two verifiers, as long as rooms are available when the team reaches them. See asset management for hospitality.
Hospitals and clinics
Patient units are tagged room type by room type from the procedure, with mirrors and fixed fittings verified but not tagged. Medical equipment gets a condition on every line so damaged devices are found during the count, and rooms in use are recorded as could not get to it for a return visit.
Factories and plants
Machinery is tagged on a guard or panel the procedure names, with engraved metal tags near heat and oil. A Book to Floor job usually starts from the plant’s fixed asset register, and the exceptions list becomes the transfers and disposals to post.
Offices and campuses
Desks, chairs, screens and laptops are tagged floor by floor. RFID tags suit meeting rooms and classrooms where dozens of items sit together, and laptops held by staff move to self-verification after the first count.
What asset tagging services cost
Asset tagging and a first count done for you is $1 per asset, and you can add it when you build a quote alongside the asset register. Tags, labels and readers are bought from the Asset Infinity store. To plan a job, talk to our team or contact us with your number of sites and a rough asset count. Tell us where your sites are and we will confirm whether our own team or a partner can cover them.
Everything in Platform
Common questions
What are asset tagging services?
Asset tagging services put a durable label on each physical asset you own and record it in an asset register. Our team does the tagging on site and verifies each asset against your records, so the register matches what is really there.
How long does asset tagging take?
It depends on how many locations you have, how many assets and of what kind, and how many people work each location. As a rule of thumb one verifier covers about 150 assets a day, so 10,000 assets take about 67 person-days, or about 33 days for two verifiers.
Do we have to replace the barcodes or QR codes we already have?
No. An asset can carry several labels, so the codes already on your equipment are recorded against the matching asset and scan straight to its record.
Which tags should we use?
Polyester labels with a clear laminate suit most indoor assets. Use engraved metal tags, or tag the control panel, for hot equipment such as generators, and RFID tags where a room holds many assets you want to count together.
How much do asset tagging services cost?
Asset tagging and a first count done for you is $1 per asset. Tags, labels and RFID readers are bought separately from the Asset Infinity store.
Can your team come to our sites?
Tell us where your sites are and we will confirm whether our own team or one of our partners can cover them.
Is the software that holds our tagged assets available in Arabic?
Yes. The web app and the mobile app both run in Arabic, with a right-to-left layout, and in eight other languages, including English and French. Administrators can also rename terms to match the words your team already uses.
See it with your own assets
A demo run on an example from your industry. Or start the trial and look around on your own.