Why Use Calibration Management System for Maintenance?

Why Use Calibration Management System for Maintenance?

Why Use Calibration Management System for Maintenance?

Every production, manufacturing business depends upon measurement weight devices & pressure sensors to deliver top-quality products. If these equipment and machines are not calibrated at a regular period then it may result in compromised quality products. You would not want that, would you?

For equipment managers, managing and calibration optimization can be an exhausting and difficult task to deal with. This is where the calibration management system comes into play!

What Is Calibration Management System?

The calibration management system is usually built for scheduling & fulfilling maintenance needs. Moreover, for effective calibration management, this software also includes planning and scheduling of calibration job.

This software is mostly used in the oil and gas industry, medicine manufacturing houses, and so on. It also ensures that part adjustment and replacement sorts of activities are done from time to time.

Machines and equipment have a lot of moving parts, calibration management software makes sure that these parts have enough lubricant so that their performance is not compromised. If any part needs to be replaced that is also replaced in advance.

Overall, this software assists in improving the performance of assets and equipment and minimize maintenance expenses.

Also Read: Everything You Need to Know About Maintenance Work Order

What Are the Benefits of the Calibration Management System?

Calibration software provides several benefits:

1. Automated Calibration Scheduling

For every business planning and scheduling is very important and manufacturing companies' calibration software does the work. One of the major features of calibration management software is automated scheduling and planning. With software assistance, the manual process is replaced by automation.

Work orders are created easily and establish reoccurring automated alerts and notifications to managers and technicians. Within just a few clicks you can get a complete view of activities.

2. Eliminating Human Error

We all know paper-based practice is time-consuming and prone to error. Employees need to fill the form manually and calculations are also done manually and while doing math accuracy is required every time otherwise result will be incorrect. Accurate results can only be achieved with software.

Moreover, papers can be lost, and finding them when required can become a time consuming and hectic task. But with the software, any document can be found within minutes. As a result, productivity significantly improves.

3. Regulatory Compliance

Everything is correct and accurate when you have calibration software in place. We know that businesses do have rules that are a lot different compared to personal. For example, a business doesn't use a pirated version of the window but on a personal laptop, a user does.

If these types of issues are found in audit then it will be a violation of the rule and the company will be penalized with a huge amount of money. With this software, you can avoid it as it will alert about the same. Moreover, you can keep records updated and correct.

Regulatory companies such as Food and Drug Administration (FDA) and International Organization for Standardization (ISO) need to check that the manufactured product is up to the mark and accurate. Moreover, these organizations also need calibration records and this software is meant to deliver the same.

Also Read: What are the Techniques and Objectives of Physical Verification?

4. Increasing Asset Life

With software assistance, you can keep track of equipment. This software automatically calculates and let you know when is equipment calibration and maintenance is due.

As a result, asset life is increased when optimization and maintenance are done on time. As per the organization's requirement, you can also set the frequency.

Another benefit would be decreased downtime of machines and equipment and asset failure will be minimized as well. It will save you money and time. Moreover, the organization's productivity will increase.

5. Real-Time Data Access

A cloud-based web application allows users to access data as the changes are being made. Cloud computing utilizes remote resources saving organizations expenses of servers. Since everything is cloud-based, you are capable to access data from anywhere across the world.

Moreover, cloud-based database store data in encrypted form so data is secured and you don't have to worry about data security. Furthermore, you automatically get the most updated service.

6. Informative Decisions

According to the Ohio State University blog,” About half of all business decisions fail!”

In another line of the blog, it is mentioned that  “managers rush to judgment, misuse their resources, and repeatedly use failure-prone tactics to make decisions.”

When you make a decision based on human knowledge you are only half correct. However, when you decide based on reports and data you can conclude to an accurate and precise decision.

You must decide on accurate data because the decision will impact your company's future. When you gather and analyze the correct information that you can get a better understanding of your customers.

What Are the Features of the Calibration Management System?

Features of Calibration management system are as follow:

  1. Managing & scheduling calibration
  2. Scheduling maintenance
  3. Notification and alert for due calibration
  4. Assign and track work order and status
  5. Calibration history records
  6. Detailed reports and data statistics
  7. Audit trail supportive


In today's world, the human is dependent on technology. We cannot complete our work without the assistance of technology.

Furthermore, the competition is so high that we need technology to accomplish our goals. Calibration management system increases productivity, keeps equipment maintained, and provides reports and analytics which is beneficial for company growth. That's why manufacturing types of organizations need to invest in this software.

Also Read: How Do Logistics Companies Manage and Track Their Assets?

Frequently Asked Questions (FAQs)

1. What is the purpose of calibration?

The purpose of calibration is to minimize the measurement uncertainty and maintain accuracy as per the industry basis. For example, a food dealer will have different parameters and medical manufacturing machines will have different parameters.

2. What are the different types of calibration?

There are mainly three types of calibration transducer calibration, data system calibration, Physical end-to-end calibration.

3. How often is calibration required?

Calibration test can be done on a regular periodic basis for example one month, three months depending on which industry your organization belongs to because every industry has a different parameter.

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