In a company, several fixed assets and equipment like land, cash, and machinery are frequently used for business purposes. Each and every tangible asset in your organization has its own way to serve your business. They can be tracked by the asset management department of the firm.
For instance, the coffee vending machine at your company's office is an asset. It helps your business operations in an indirect way. The vending machine serves coffee to your employees during work hours to keep them stay awake. In return, the employees give sufficient energy to engage in your business.
Establish an Asset Management System to know the Utilization of your Assets
An organization must know the availability and utility of assets they have. There may be cases where the equipment has been purchased but it was never used.
As an example, there is an old lawn mower lying rusted in the corner of your office garden. The gardener, on the other hand, uses another lawnmower every time he needs to trim the grasses.
Similarly, there may be other machinery that was purchased and are left unused. This kind of event happens when the information of the specific asset is not properly recorded. At the time of allocations, this machinery must have been misplaced unknowingly.
You will need an asset tracking management software so that it helps you know which assets are possessed by the company, where they are located and in what condition. The system will prevent you from spending more money on purchasing equipment.
Need for Regulating Equipment Preventive Maintenance
Negligence of preventive maintenance could lead to unfortunate events of a chain-reaction. For example, if you noticed a chair in your workplace has a slight crack on its lower rail, you should inform the mechanical department immediately.
You must not delay the due work by saying it to yourself, “Ah, I will fix this later”. Later in the day, there is a chance that your mind got diverted to other works and you totally forgot about the chair. If the chair is not fixed in time, the condition might get deterred and it will fully break down.
There is also a possibility of injuries if someone else unknowingly sat on it. It could also push you to unnecessary spending on purchasing a new chair to replace the broken one.
To avoid such incident, your company need planned preventive maintenance of equipment to schedule the routine of repairing your assets.
This system will prevent offhand extra labour and costly maintenance. For a smooth flow of business, the assets of a company should be regularly checked and maintain their conditions.
Embrace Preventive Maintenance Software to Overcome Schedule Complication
The use of technology has been heightened in the early 21st century. Electronic gadgets and software are replacing paper and pen in every aspect of our life. Most importantly, businesses around the world are challenging each other using technology.
Recording information on a paper register can create a big problem. The register could be misplaced, worn out, or stolen; the possibility of damage is certain.
A business must have preventive maintenance software to keep and maintain their assets on track. Asset Infinity, the asset maintenance software provides you with an online platform to track your valuable properties.
With this asset tracking system, you can record the information of your fixed assets and stay keep in touch with them. The app is available on desktop, mobile phone, and tablet formats.
Recommend To Read: 8 Tips for an Effective Preventive Maintenance Program
Computerized Maintenance Management System allows you to create barcodes or QR codes and attached them to your assets. When those assets are on the move, you can detect their locations and status in the touch of a button.
The assets can be retrieved by using a code scanner. Unlike a heavy paper-made register, your assets maintenance system in your mobile app can be carried in your palm. CMMS software enables you to manage multi-site asset management from one location.
Manage your Assets Information at Multiple Sites from a Single Location
A user of asset tracking software can also share information with multiple users. Asset Infinity has a facility that allows you to maintain the user management system. You can add several levels of admin and employee.
All the administrative works at multiple sites can be done from a single location. You can assign multiple roles and permissions based on the asset categories. You can permit specific users to view the status of a specific set of assets.
You can manage their roles at a detailed level. For example, you can allow users from the mechanical department to view all the information about machinery and other equipment.
There are more features such as Auditing of your assets & Physical verification, Maintenance management, Utility Monitoring, and report on the equipment you can use from anywhere, at any time. Asset Infinity offers a free 14-day trial - no credit card required!
Frequently asked questions (FAQs)
1. Why Is It Essential to Keep Track of Your Asset?
It is essential to keep track of your asset because it is important to know asset location all the time so that you can utilize assets when it is required. If you do not know where your assets are located, then your Production work will be delayed, and business loss can occur. When you keep track of your assets you keep your assets safe and secure from asset theft and misplacement. If asset loss or theft occurs, then the business's bottom line gets impacted negatively.
2. What Is Preventive Maintenance?
Preventive maintenance is maintenance in which assets are provided maintenance proactively. In this maintenance, each asset is inspected regularly and scheduled for maintenance whenever the asset shows signs of decreased performance, or when some part of an asset does not work properly then maintenance is scheduled. It is beneficial for the organization in the long term as asset up-time increases and downtime decreases. Furthermore, it saves each asset from sudden failure whenever sudden asset failure occurs it leads to more maintenance expenses. As a result, preventive maintenance saves unnecessary expenses as well. When an organization is equipped with preventive maintenance software it automatically schedules maintenance as it keeps monitoring every asset.
3. How Does CMMS Software Help in Multi-Site Asset Management?
CMMS software helps in multi-site asset management as it can easily manage lots of assets at a single time. As we all know a big size organization has multiple sites where its assets are located. Therefore, it has become quite difficult and complex to manage assets at different locations and CMMS software simplifies the work. When barcode or QR code tags are attached to the assets they are helpful in tracking asset location accurately. CMMS software centralizes asset information and enables team members to maintain and keep track of assets and it keeps everyone on the same page.