In accordance to a recent study, shared by Verizon – 2016 State of the Market: Enterprise Cloud report, cloud computing is moving into the mainstream of most businesses, with over 80% expecting significant workload migration to the cloud by 2018.
Considering this all businesses or industries today are very likely to shift to either of the two kinds of system deployment for the asset management requirements – Cloud-based services & On-premise/Self-hosted systems.
The best way to analyze the above underlying question is to compare both the services.
So, let us compare the benefits of Cloud-Based Asset Management System over on-premise self-hosted asset management system:
- Continuous Innovation – New product features are regularly released which helps in continuous innovation and enhance the productivity in a cloud-based asset management system. However, in a self-hosted asset management system, all the updates can only be carried out after complete shut-down of the process.
- Flexibility & Scalability – Monthly payments are possible and it can be increased or decreased depending on the usage. This reduces the upfront payment and reduces the unruly burden added to the setup cost. On the other hand, for an on-premise asset management system, all the hardware, software and maintenance costs will be bored by the organization.
- Improved resource utilization – Cloud-based asset management system is user-friendly and since they are hosted on the cloud, there is virtually no need of IT team for maintenance. Hence, they get more time for critical issues in the core business. For a self-hosted asset management system, the staff members will be partially focused on managing and maintaining the software apart from the regular work.
- Accessible from anywhere, anytime – Cloud-based asset management systems make it possible to access the related files from any location with internet connectivity on any device and streamline the workflow. Accessibility of self-hosted asset management system is slowed down with firewalls and VPN’s which makes it impossible for users to connect seamlessly.
- Bugs eliminated quickly – Any software bug that arises in a cloud-based asset management system can be easily resolved because the application is hosted in one single environment. Although the removal of bugs on a self-hosted asset management system would be faster and easier, the entire network will have to shut down to avoid any human error.
- Security of the data – On a cloud-based asset management system, there would be multiple layers of security deployed by the service provider to ensure total security of the data and hence offer enhanced privacy to the end consumers. But on a self-hosted asset management system, the security certificates have to be maintained by the user. The cost of these security certificates can reduce the profitability of the organization.
- Disaster Recovery – On a cloud-based asset management system, the data-centers are housed in a safe environment with utmost care. Any loss of data from one data center will switch the application support to another data-center. But in a self-hosted asset management system, any natural or man-made calamity can cause in total loss of data without any scope of recovery.
- And above all, there is no limitation of cloud-based asset management systems available in the market. Any downtime or bug will not have to be tolerated for long, by the users. Whereas in a self-hosted asset management system, a primary setup cost has already been incurred which makes it impossible to abolish the system and switch to a viable solution.
- The universal free text search feature can assist in enhancing the user-friendliness in a cloud-based asset management system. But in a self-hosted asset management system, it becomes tedious to search for any particular asset in a short span of time.
- Workflow management becomes easier in a cloud-based asset management system due to the restricted user visibility and avoiding any miscommunication. And in a self-hosted asset management system, any communication might take several emails or notifications in order to arrive at a conclusion.
- Resource Pooling – On a cloud-based asset management system, there is some degree of shared resources from which everyone can draw services as per their need. Whereas in a self-hosted asset management system, any such idea is virtually impossible and might involve huge costs to share.
Therefore, we can say that Cloud-based Asset Management systems are more reliable, viable, business-friendly and can lead organizations to continuous growth.