Maintenance Management
5 Must-Have Preventive Maintenance Software Features
February 2, 2022

5 Must-Have Preventive Maintenance Software Features

5 Must-Have Preventive Maintenance Software Features

Maintenance is a very crucial part of all businesses in order to keep assets in good shape. Maintenance is utilized in various types as well. Proactive maintenance and reactive maintenance in this blog we will know more about proactive maintenance (preventive maintenance).

Preventive maintenance is one of the most important factors for all organizations, especially when organizations are full of assets and pieces of equipment. Preventive maintenance software automates the process of maintenance and eliminates the manual process.

As a result, maintenance work is simplified, and the maintenance team does not have to remember manually. Most importantly the maintenance team is more organized. Preventive maintenance can decrease maintenance expenses by 15 to 30 percent approx.

When maintenance is given to assets on time it leads to better asset performance. Moreover, preventive maintenance ensures that the asset gets maintenance before asset failure can occur. Preventive maintenance takes precautions in order to maximize asset life and decrease maintenance costs.

In the preventive maintenance process assets, machines, and pieces of equipment are checked frequently so that pieces of equipment are always kept in good condition.

Now, what is the need to implement preventive maintenance in your organization? Machines do a lot of heavy work, and they are complicated as well.

If somehow the machine is broken or does not work up to its level, then it leads to a delay in production work which can be dangerous for business. When a delay in production occurs then delivery also delays.

As a result, the customer is disappointed as well in the worst-case scenario. Customer loss can also occur, and nobody wants that in business.  

The main function of preventive maintenance is to keep assets optimized and avoid asset failure. Whenever a sign is noticed that the asset is not working to its optimum level then the asset is sent for inspection and during the inspection, if it is found that the asset needs maintenance then maintenance is scheduled.

Recommend To Read: What Are the Important Functions of Preventive Maintenance?

What Are the Main Preventive Maintenance Software Features?  

Good preventive maintenance software comes with a lot of amazing features. However, below we have mentioned some of the main preventive maintenance features:

Main Preventive Maintenance Software Features

1. Cloud Computing Technology

Cloud technology is helpful in preventive maintenance as it enables the maintenance manager to inspect assets and schedule maintenance of each asset individually. One does not have to wait to go back to their workstation and schedule maintenance.

Cloud computing technology makes employees more productive and enables them to access real-time information. most importantly cloud technology enables to schedule maintenance on the go.

2. Preventive Maintenance Checklist

When an organization is not equipped with preventive maintenance software the maintenance team has to manage tasks on its own. It leads to unproductive maintenance work but not with this software because it has a preventive maintenance checklist feature.

It means that a checklist is created for all the tasks that need to be done in a specific asset work order. So, the maintenance team does not have to keep track of things on their own as this software does for them. You mean it makes them more productive and enables them to prioritize tasks.

3. Schedule Maintenance Proactively

Schedule maintenance proactively is one of the most important and essential features in order to implement preventive maintenance successfully in your organization.

It is always better to invest in proactive maintenance rather than investing in reactive maintenance. On top of that lots of organizations still use spreadsheets!

Missed To Read: How Is Preventive Maintenance Helpful to the Healthcare Industry?

According to Finances Online, “47% of manufacturing companies and teams still use in-house spreadsheets for maintenance schedules, while 46% utilize clipboards and paper records of maintenance rounds.”

With preventive maintenance software organizations do not need to utilize a spreadsheet for keeping track of maintenance as you get easy to do with this software. Moreover, this software also allows you to automatically schedule asset maintenance. This software provides alerts and notifications on a regular basis.

4. Keep Track of Inventory Required

If you want to deliver the best maintenance work then it is important to keep track of inventory. While performing maintenance the maintenance team requires different types of inventories.

As we know asset It's just a machine that is made up of several parts. and after some time, asset parts need to be changed as they get rusted.

Hence inventory is required and keeping track of inventory is important for delivering effective maintenance work. If the inventory is not available in stock, then the whole process will be repeated.

5. Prioritizing Maintenance Tasks

It is very important to prioritize tasks if that is not done then it might lead to unproductive work. you may ask why? As we know, an asset-intensive organization is full of assets, some of them are more useful compared to others.

Here is an example maintenance team has two assets waiting for maintenance one is more useful compared to another. If the maintenance team works on assets that are less useful then production work might be delayed, that is why prioritizing maintenance is important.


When you are equipped with preventive maintenance software you can easily keep track of each asset maintenance and scheduled maintenance.

You can also check What is the status of each work order what are the activities left in each work order you can check it within seconds. This software also reminds you of each asset maintenance regularly which helps in keeping asset performance productive.

In order to keep each asset maintained you can create a work order. Furthermore, you get data analytics of maintenance that helps in improving maintenance work. With analytics, you can also know which asset is taking more maintenance so that you can identify unproductive assets.

Analytics helps organizations in making informed decisions. Preventive maintenance makes assets reliable and minimizes asset “unpredictable” factors. If you want to take your business to the next level it is essential to save unnecessary expenses which you can easily do with preventive maintenance software.

Also Read: Importance and Best Practices of Equipment Maintenance in the Manufacturing Industry

Frequently asked questions (FAQs)

1. What Is the Basic Requirement for the Implementation of Preventive Maintenance?  

In order to implement preventive maintenance successfully first step is that you need a skilled & trained maintenance team who can handle pressure and knows the machine inside out. Second, the management of an organization should plan things carefully so that the maintenance team knows in advance what activities need to be done in each asset specifically!  

2. What Is Opportunity Maintenance? Give Us One or Two Examples of Opportunity Maintenance?  

Opportunity maintenance is not planned maintenance. Here is an example of opportunity maintenance, suppose the maintenance team is Performing maintenance on an asset and suddenly the team member of the maintenance team discovers a new issue in the asset Then at the same time that issue is also resolved. It is an example of opportunity maintenance. Another example of opportunity maintenance, suppose due to Some reason office is closed for one or two days on that day maintenance team can perform maintenance. This is also an example of opportunity maintenance.  

3. What Are the Advantages of Preventive Maintenance?  

Advantages of preventive maintenance are discussed below:

1. Maximize asset performance

2. Maximizes production

3. Decrease asset failure chances

4. Decreases maintenance expenses

5. Increases asset life expectancy

6. Decreasing downtime

7. Improve efficiency & better return on investment (ROI)

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