The client
The client is a large business conglomerate with subsidiaries operating across several sectors in India.
Every subsidiary must keep accurate records and meet the audit and reporting requirements of the Indian Companies Act. With operations this varied, keeping each company compliant and its records ready for audit is a constant task.
The challenge
Compliance was tracked by hand. Documents, deadlines and regulatory changes were followed in separate places, which led to errors, missed deadlines and the risk of non-compliance.
- Complex operations across subsidiaries made accurate records hard to keep.
- Manual tracking of compliance tasks led to errors.
- Deadlines for submissions and reports were missed.
- Compliance documents were hard to find when auditors asked for them.
- Audit preparation took too long.
What they set up in Asset Infinity
The group moved its compliance checks, documents and deadlines into Asset Infinity, set up around its own audit process under the Companies Act.
Compliance checklists
Checklists follow the Companies Act requirements, with required fields, photos and sign-off, so each check is done completely and recorded the same way. (Maintenance)
Documents on the record
Compliance documents are attached to the assets and records they belong to, so they are stored securely and found quickly during an audit. (Assets)
Approvals and reminders
Approval steps send reminders when a task waits too long, so submissions and reports are not left until after the deadline. (Platform)
Scheduled compliance reports
Reports on completed and open checks are scheduled to compliance owners, giving a clear view of where each subsidiary stands. (Insight)
How it works day to day
This is how a compliance task now moves from due date to audit file.
- Compliance owner: gets the task. Each compliance check is scheduled with its checklist, so the owner in each subsidiary knows what is due and when.
- Compliance owner: completes the checklist. Required fields cannot be skipped. The owner records each item, attaches evidence and signs off.
- Compliance owner: files the documents. Supporting documents are attached to the record they belong to, instead of a shared folder or a desk drawer.
- System: chases what is waiting. If an approval or task sits too long, reminders go to the people involved before the deadline passes.
- Compliance head: approves the submission. The completed checklist and its documents arrive for approval, with a full audit trail of who did what.
- Group compliance: watches every subsidiary. Scheduled reports show completed and open checks by company, so gaps are found before an auditor finds them.
- Auditor: receives the records. Checklists and documents are pulled from the system for the audit, already organized by company and requirement.
Before and after
| Before | With Asset Infinity | |
|---|---|---|
| Compliance tracking | Manual, prone to errors | Checklists aligned with the Companies Act |
| Deadlines | Missed for submissions and reports | Reminders before tasks fall overdue |
| Documents | Hard to find when needed | Stored with the record they belong to |
| Regulatory adherence | Risk of non-compliance | 45% improvement |
| Audit preparation | Long and manual | 25% less time |
| Across subsidiaries | Complex and inconsistent | One process and one view for the group |
How it rolled out
- Workflows assessed. The client and the Asset Infinity team reviewed audit and compliance workflows under the Companies Act.
- Checklists configured. Compliance checklists, document types and notification rules were set up to match the group’s own process.
- Teams moved over. Compliance owners in each subsidiary began recording checks and documents in one system.
The results
- 45% improvement in regulatory adherence under the Companies Act
- 30% reduction in potential non-compliance risks
- 25% less time spent preparing for audits
- 20% increase in overall operational efficiency from less administrative work
- Compliance documentation is submitted accurately and on time.
- Automatic reminders reduced the risk of errors in compliance reporting.
- Organized documents made audits faster and more transparent.
Why it worked
Built around the Act
Checklists follow the Companies Act requirements the group already had to meet, so the system matched the work instead of adding to it.
Nothing waits unseen
Reminders on open tasks and approvals mean deadlines are met by design, without anyone keeping a calendar by hand.
Audit-ready records
Every check, document and sign-off is stored together, so preparing for an audit is mostly a matter of running a report.
Looking ahead
With checklists, documents and reminders in one place, the conglomerate meets its obligations under the Indian Companies Act with fewer errors and far less chasing.
Audit preparation now starts from records that are already complete, and the same register of assets and documents is ready for the next audit cycle.