What Are the Important CMMS Features You Need to Look Out?
December 4, 2020

What Are the Important CMMS Features You Need to Look Out?

CMMS Features

CMMS stands for the computerized maintenance management system. It helps track assets and for maintaining them.

According to Statista,  “the advantages of adopting computerized maintenance management systems (CMMS) in the manufacturing industry worldwide in 2017. As of that time, 65 percent of the respondents indicated that CMMS helps improve the overall efficiency of plant manufacturing.”

There was a time when work order management was very tough and hectic because maintenance paperwork was done manually and paper-based methods were used.

But thanks to technology those days are gone. Now there are automated software is available which are helpful in makes increasing asset life. However, before you settle on a choice on which CMMS is ideal for you, pause for a minute to assess the main CMMS features and what you would like to achieve by adding CMMS to your firm.

There are some significant highlights that most upkeep supervisors are looking for when they are looking for CMMS. Here's a glance at those CMMS features and how they can improve work processes, reduced expenses, and assemble efficiencies.

Below We Have Mentioned CMMS Features

Also Read: What are the Most Recognized Benefits of CMMS?
Important CMMS Features

1. Asset Management

All assets and equipment come into use regularly that is why they go through wear and tear! After which they need maintenance. Having significant asset data at the tip of your finger is an incredibly helpful element.

CMMS shows the health of your assets in real-time. Organizations need a strategy to prolong asset life and CMMS helps in achieving this purpose.

Furthermore, asset misplacement, asset theft &asset misuse are also avoided with CMMS because it helps in asset tracking. Overall, CMMS provides a clear 360-degree view & centralized data of assets for effective asset management.

2. Work Order Management

CMMS will consequently make work orders by predetermined maintenance timetables and reacts to work orders for fixes entered by any approved staff.

CMMS work order features assists with getting sorted out work requests as per the priority of work order. Each request is appointed a particular number of requests which the support group can rapidly find.

From giving a work request to planning, scheduling, and fulfillment of the work request, CMMS consistently tracks the advancement of the work and guarantees powerful and timely work delivery.

Then in CMMS software, technicians make proper documentation of maintenance activity processed. Moreover, a CMMS work order allows you to react quickly in the case of asset failure and prioritize work order to keep your facility effective and productive.

3. Maintenance Management

Maintenance is a very significant area of CMMS software. We have divided maintenance into three sections maintenance scheduling, maintenance history, and preventive maintenance.

I. Maintenance Scheduling

Maintenance scheduling permits your team to be proactive rather than reactive and is profoundly searched after components of CMMS. Providing maintenance before a breakdown means your activity remains productive and viable. As a result, downtime, maintenance costs will decrease and efficiency, the productivity of assets will increase. All thanks to CMMS software

II. Maintenance History

Getting a complete view of each asset and maintenance history helps in gathering insights that are helpful in future maintenance. When workers have a complete history of assets it assists them in knowing what was the previous issue? What was done? If the issue is the same then the new solution can be implemented! All of these activities can be seen in CMMS software.

Also Read: 5 Most Common CMMS Software Mistakes That a Company Does

III. Preventive Maintenance

One of the most important CMMS features is preventive maintenance! In this preventive maintenance, no small issue is ignored, because if any small issue is ignored then it might turn into a big problem in no time. Then it can interrupt daily operation and productivity will also suffer.

The unexpected breakdown is minimized and safety for employees is increased. Moreover, when maintenance is planned it is less expensive compared to unplanned maintenance. CMMS software allows you to implement preventive maintenance successfully and to all the required assets.

4. Inventory Management

A decent CMMS software will assist the organization with effective inventory and stock management. It will empower the association to follow their stock, naturally order parts. If an inventory is not done in the right manner then it can affect work order and maintenance impact will decrease.

CMMS features are helpful in effective inventory management:

  • Forecast yearly stock requirement
  • Current stock available
  • Alert and notification via email, notification & SMS

5. Vendor Management

An effective CMMS will help an association with asset and vendor management. When employees need an inventory, it has designed templates which saves time of employees and they do not have to go to other places to find request form. It also keeps updated about the work order such as when the order is processed by the vendor's end.

CMMS system monitors orders where the order has reached and all the individuals are completely aware of each order. It maintains the order followed by their shipment status with real-time data.

Whenever a new order is sent to the vendor then the vendor is alerted. As the vendor management part, the CMMS system is useful in giving upkeep managers instant access to vendor data including contact details.

6. Reports and Statistics

CMMS software provides detailed reports and analytics which help to understand the current health of an asset, asset productivity, maintenance expenses, etc. With this report assistance, managers will have the option to recognize the assets with issues and make decisions. CMMS features will assist associations with decreasing breakdown expenses and save money and time.

In simple words, with the report's maintenance managers can streamline the asset maintenance & repair process. In reports modules managers can see statistics such as:

  • Total asset downtime
  • Total repair cost
  • Inventory available
  • Pending and completed work orders


CMMS software and its features simplify maintenance issues and create a balance between work procedures. With CMMS software there is less chaos and employee's life become easy. This asset management software adds an advantage to the organization. Thus, asset management software is a must, if you want to grow your business.

Also Read: How CMMS Helps in Maintenance Tracking and Budgeting?

Frequently Asked Questions (FAQs)

1. Which is the most requested module of CMMS?

The most requested module of the CMMS system is the maintenance management module (preventive maintenance, maintenance scheduling) followed by the work order management module. The third module is an inventory management module.

2. For which sectors CMMS software will be beneficial?

CMMS software will be beneficial for almost all sectors such as manufacturing, health, solar energy, transportation, etc.

3. What are the benefits of CMMS for an organization?

The benefits of CMMS for an organization are as follow:
1. Minimize maintenance expenses
2. Reduce downtime of each asset
3. Minimize sudden failure probability
4. Prolonging asset life
5. Increasing asset productivity
6. Enhancing workers safety
7. Better Return on Investment (ROI)
8. Decreasing human error
9. Work order delivery on time
10. Eliminating manual work

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