A Computerized Maintenance Management System (CMMS) helps maintenance teams to keep a proper record of all assets. The benefits of CMMS include scheduling, tracking of maintenance tasks and keeping a record of work history to help increase productivity.                         

  • Creates Work Requests                             
  • Track Work Orders                           
  • Records Asset History             
  • Schedule Tasks

Who Uses A CMMS?

A computerized system is designed to strengthen the efficiency and effectiveness of maintenance activity for an organization. This digital system is popularly known as Computerized Maintenance Management System (CMMS).

The characteristic features of CMMS include planning, scheduling and monitoring of work orders and maintenance needs.

Today almost every industry uses CMMS software. The benefits of CMMS make organizations profitable with its maintenance planning, scheduling, monitoring and, not the least, cost savings. CMMS is used by facility and maintenance managers, asset planners and operations personnel.

Also Read: Basic Things You Need to Know About CMMS System

Many industries are reaping the advantages of CMMS with appreciable benefits.

The sectors where CMMS is actively used span across:

 Industries where CMMS is found are:

  • Manufacturing
  • Ports
  • Utilities
  • Federal, State and Local governments
  • Property Management and HOAs
  • Hotels and Resorts
  • Energy Plants
  • Oil, Gas and Mining
  • Hospitals and Clinics
  • Amusement Parks
  • Sports Stadiums and Arenas
  • Religious Institutions
  • Cable and Telecommunications
  • Building and Facility Management
  • Schools and Universities

What are the Main Functions of CMMS?

Functions of CMMS

Work Order Management and Preventive Maintenance

The advantages of using CMMS are manifold. It simplifies every step of the maintenance work order process.

The authorized personnel can build, review, prioritize, assign, and track work orders from their system (desktop, mobile phone or tablet). The operators are allowed to submit work requests.

Maintenance tasks can also be scheduled by setting uptime, usage or condition-based maintenance triggers for preventive maintenance, the ideal way to optimize assets.

Similarly, technicians are also alerted for their assigned work orders, with all key details such as checklists, asset manuals and repair history.

After completion of the work order, they can mark the job as complete, give input notes, and switch the status of an asset from offline to online so operators are alerted to use the asset again.

Asset Performance and Reporting

CMMS provides an effective way to collect, analyze, access and utilize equipment data to increase both efficiency and productivity.

The organization can track how the equipment is used, know its performance data such as operational hours, mileage, minute-by-minute gauge readings, etc.

The principal advantage of CMMS is it helps build asset profiles with every detail of machine, including maintenance checklists, failure codes, required safety equipment etc.

Custom reports can be generated for every aspect from asset downtime to the cost of inventory. Through CMMS, this reporting is instant and the user can get an overall view of the maintenance activity.

CMMS can be interconnected with other software and systems in the organization so as to acquire accurate and up-to-date maintenance data for sharing with authorized personnel.

MRO Inventory Management

It can be a daunting task to order, use and keep track of thousands of spare parts (inventory). CMMS makes it easy, organized, and automated.

CMMS also ensures an automated inventory purchasing system so the organization gets the right parts, at the right time and in requisite quantities.

There are several advantages of CMMS. One of them is recording of every item of inventory and rotating the assets of the organization. It can be used to store information to check where the items are stored, what the purchase dates are, how to use and what their availability is at different sites etc.

Technicians can know where to find the parts they need for repair, what the tasks are and the priority for the assigned jobs.

CMMS facilitates in keeping optimal inventory levels by tracking consumption, inventory costs, order history, cycle counts, usage analytics, warranties, and first-in-first-out detailed reports.

Also Read: 5 Most Common CMMS Software Mistakes That a Company Does

Easy Audit

Benefits of CMMS also include helping out maintenance teams to streamline the process of preparation for audits.

CMMS helps with ease of recording of all data and information so that asset maintenance history can be audited properly and inspectors can verify all related actions.

CMMS also allows creating user profiles where certifications and renewal dates can be monitored easily and embedded training videos viewed in order to stay safe and compliant.

What are the Benefits of CMMS?

There are several benefits of CMMS to go along with. The software is really helpful in scheduling maintenance of assets. It is easy and effective to implement, record all asset data, create work orders, execute daily operations and so forth.

Most Recognized Benefits of CMMS are:

Most Recognized Benefits of CMMS

1. Overall Efficiency

CMMS enables in effectively planning maintenance schedules, with the least waste of time, resources, and money. Better planning enhances every aspect of maintenance like asset needs, production schedules, and availability of inventory.

Building of better maintenance schedules enables a greater understanding of your assets and resources. CMMS helps to capture, track, and analyze data from past asset performance. This helps in finding the right frequency of preventive maintenance tasks and their schedules.

2. Equipment Effectiveness

CMMS provides automated access to scheduled inspections, prevents the occurrence of maintenance issues and repair expenses. Shifting from a reactive type of maintenance to preventive extends the equipment life and reduces the overall operating costs of the maintenance activity.

The software for maintenance and facilities management improves workflow and efficiency by allowing in scheduling, assigning, and closing work orders easily and in time.

CMMS software enables organizations to configure work order screens with the desired fields and automatically tracks all work orders in the system. It also captures the history associated with every piece of equipment.

3. Decreased Downtime

Downtime can result in huge costs in terms of revenue loss as well as damage to an organization’s brand and reputation. CMMS helps you focus on planned preventative maintenance followed by minimal equipment downtime. A CMMS system enables in regularly maintaining structures and assets, thereby making the assets less prone to breakdown and reduced repair costs.

4. Better Productivity

Tracking progress of work orders is important for a controlled backlog. The system enables to create effective schedules, production plans and realistic budgets. The authorized people should have the visibility on work orders. This will lead to less downtime, lower costs, and informed decision-making.

Maintenance management software provides real-time work order updates, such as priority status, work assignments, time frames, etc. so you can allocate additional resources if needed. The CMMS also notifies when assets are back in operation so the operators can resume work without delay.

5. Ensured Compliance

The maintenance and facilities management system help comply with national and international regulatory standards. All maintenance managers face periodic audits or random inspections by regulatory agencies.

CMMS software prepares the organization for regulatory compliance and reduces the paperwork normally done before an audit. The authorized personnel can generate reports detailing the maintenance work performed on vital machinery. This facilitates compliance with easy traceability and mitigates the risk of noncompliance and resultant penalties.

Other Benefits of CMMS are:

  • Reduce Equipment Downtime
  • Increase Productivity
  • Lower Maintenance Costs
  • Enhance Work Order Management
  • Increase Life of Equipment
  • Schedule Preventive Maintenance
  • Improve Inventory Management
  • Generate Custom Reports
  • Make Data-Driven Maintenance Decisions
  • Meet Compliance & Safety Standards

Also Read: Benefits of Implementing CMMS Software in Several Industries

Conclusion

The CMMS system assists managers to save quality time to concentrate on priorities such as improving dependability and decreasing operational costs.

Asset management software makes CMMS that much extra productive and powerful. CMMS also results in saving costs, a permanent objective of every company. Overall, CMMS enables the management team to make smart decisions that drive efficiency, profitability, and growth.

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