Prevent Thefts and pilferages
It is easy to track assets and manage their movements from one Facility to another.
Retrieve Asset on Contract expiry
On contract termination or expiry, it is easy to identify assets within a facility and bring them to stock.
Retiral of Assets
After the useful life of assets, it is easy to discard or sell them off.
Prevent unnecessary purchases
It is easy to find out if the required asset is available in stock or due to return in next few days. It avoids unnecessary purchases.
Importance of Facility Management
Inadequate facility management can lead to a chaotic environment. Right from the moment allotment of the assets is done, every movement needs to efficiently tracked to ensure a linear mode of operation. All time-bound contracts with legal documents need to be stored in itemized format for usage later. This will further aid in safekeeping the details of the tenants and preemptively direct the facility managers for renewals of contracts.
Tracking of asset movement from the date of procurement till date gives the entire history of owners of an asset.
Assets can be assigned to each facility where it is used.
System can store the tenant details and Rental agreements. Reminders can be sent to the Tenant and Facility managers for renewal of contracts.
Different Apartments, Villas and offices can be configured as locations in the system. Within Each location, sub-locations can also be defined like Floors, Spa, Gym, Meeting Rooms etc.
Maintenance Contracts & Compliance in Facility Management
Physical Verification of assets at the end of every financial year through barcoding can be very helpful in the inventory management for accounting purposes. Ensuring compliance of all the rules and regulations will ensure to keep the annual maintenance cost under control. Timely maintenance catered by AMC providers will ensure better performance of the facility.
Annual Maintenance Contracts
Most of the equipment are maintained by the OEM/ Service vendors under AMC. It is possible to set reminders and alerts for renewal of these contracts and copy of the contract can also be attached to the Asset for ready reference.
There are multiple regulatory of industry compliances like Pollution control, Pest Control, Fire Certifications etc. These need renewals on fixed frequencies and appropriate alerts can be sent to the responsible person to act.
The maintenance schedules of Plant and Machinery or any other equipment or Vehicle can be defined once in the system with Frequency and Responsibility. The system sends reminder and alerts to responsible person prior to due date. If the jobs get delayed, escalations are sent to supervisor.
Barcode or QR code based Asset labels can be printed and stuck on the Asset for physical verification and inventory count for fiscal year accounting.