Maintenance Management
What Are the Top Features of Maintenance Management Software?

What Are the Top Features of Maintenance Management Software?

What Are the Top Features of Maintenance Management Software?

Features are very significant as they help make our work simpler. Features are those attributes that make them different from others. In organizations, maintenance management features are very critical. They assist in making maintenance work simpler and easier.

If features are not as per the requirement of the organization, then the work will be difficult to accomplish. We understand that every organization has a specific requirement even belonging to the same industry businesses have different needs that is why every software has unique features so that they can fulfill the needs of the organization.

What Are the Features of Maintenance Management Software?

The features of maintenance management software are as follow:

Also Read: Tips & Practices for Better Maintenance Management for an Organization
Important Features of Maintenance Management Software

1. Scheduling Maintenance

One of the most basic and most important maintenance management features is the maintenance schedule. This feature helps managers and technicians when there are assets in abundance. As it becomes hectic to remember which asset is given maintenance and which is not!

An automated software should send alerts to the team & manager automatically about each upcoming maintenance. So that, technicians are also prepared for it in advance.

2. Monitor & Manage Work Order

It has been seen when work order does not have any priority then work orders are completed first in first out (FIFO) method. This method rises to issues when important work orders come on an urgent basis. Due to ineffective management, important work orders are not completed on time!

There is no doubt that work order management is essential in maintenance. An automated software shall provide all the details such as what is the priority of assets and if there is a high priority asset then in how much time it needs to be completed.

Either asset needs regular maintenance or repairing needs to be done, this type of information shall be mentioned in the work order. It also helps technicians to deliver productive work.

3. Maintenance Logs

Maintenance logs are important for technicians as these logs assist in letting them know the actual problem of the asset. It is also helpful in saving time and finding the right or alternative solution for the problem, the asset is having.

Everything that has been happening to your assets and what is done to resolve issues all of these types of information shall be stored in maintenance logs.

For example, breakdown, repair, preventive maintenance, MTTR (Mean Time To Repair), MTBF (Mean Time Between Failures), etc. An effective maintenance management software must have this feature and functionality.

4. Maintenance Work Checklist

Sometimes technicians are so under pressure they forgot to do basic activities. The checklist will allow the maintenance to know what activities are needed to be done so that they do not forget any activity at all.

An ideal software should enable to update the status of each activity that needs to be done in the work order checklist. So that manager can update other people as well.

Also Read: Tips to Enhance Your Maintenance Management Strategy

5. Proactive Maintenance

Lots of organizations ignore the power of proactive maintenance in their daily operation and maintenance. They underestimate proactive maintenance. However, there are other organizations as well that emphasizes proactive maintenance.

At the point when little undertakings are ignored for extensive stretches of time, issues deteriorate. Without cautious following and upkeep, you risk making mistakes, work disruption.

Maintenance features such as automated triggers, email combinations, updates, equipment data, and auto-allocated undertakings can smooth out your whole interaction.

Furthermore, it's a well-known fact that proactive maintenance is more affordable than paying for fixing the damaged gear.

6. Inventory Tracking

Not so long-ago organizations use to keep track of inventory with spreadsheet and excel. Although spreadsheets and excels were not made to keep track of inventory. As a result, lots of errors and mistakes were there in the inventory.

For instance, in the spreadsheet, there were thousands of inventories available but when counted physically numbers were less than compared to numbers mentioned in the excel.

Inventory is essential to technicians while performing maintenance as they need to changes old parts & if inventory is no available in the stock and effective maintenance will not be delivered and the whole process will be repeated. But automated maintenance software will keep track of inventory precisely that too in real-time.

It also alerts the team when inventory is low and allows a set re-order level. It sends alerts to the responsible person.

7. Reports & Analytics

If an organization wants to grow then their ideal software must contain reports related to work order history, maintenance & task scheduling, asset history, labor skills, each asset utilization duration.

At the point when it comes time to conjecture, financial plan or makes any sort of report that relies upon social occasion and investigating information, you truly can't beat the possibility of just allowing your software to accomplish the work for you.

Acquiring understanding into your spending, activities, and upkeep patterns is simply a question of entering a couple of dates and other key boundaries into pre-constructed report fields. Or then again even better, numerous upkeep software permits you to fabricate reports with your own KPIs for altered announcing.


When you think of maintenance management software, CMMS software is one of the best options for managing maintenance. More importantly, all of the above-mentioned maintenance management software features are available in the CMMS software.

CMMS Software market is rising quickly as organizations starting to understand the power of CMMS! According to the Verified Market Research,  “CMMS Software Market was valued at USD 0.92 Billion in 2019 and is projected to reach USD 1.77 Billion by 2027, growing at a CAGR of 8.58% from 2020 to 2027.”

CMMS is maintenance management software that is essential for the maintenance team as they are helpful in several areas. If you want to streamline your maintenance then CMMS software is significant. More importantly, it is cloud-based which means you can access it from anywhere without installing heavy software on your system.

Furthermore, it provides security to data, so you do not have to worry about data theft as data security will be the responsibility of the cloud service provider.

Also Read: Difference Between Availability & Reliability in Terms of Maintenance

Frequently Asked Questions (FAQs)

1. What is CMMS Software?

CMMS Software stands for the computerized maintenance management system. It streamlines the maintenance process and centralizes maintenance information. It allows to handle work orders efficiently and boosts asset performance. Furthermore, it increases asset reliability and availability.

2. What are the advantages of CMMS software?

The advantages of CMMS software are as follow:
1. Effective asset management.
2. Work order tracking.
3. Inventory management.
4. Real-time information.
5. Customized alerts and notifications.

3. What are the disadvantages of CMMS software?

The disadvantages of CMMS software are as follow:
1. Trained technicians required.
2. Need software customization.
3. Increases initial cost.

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